FIELD DAYS
safeguarding policy.
1. Policy Statement
Our Summer Camp is committed to ensuring a safe, nurturing, and inclusive environment where all children are protected from harm, abuse, and neglect. The welfare of the child is paramount.
2. Legal Framework
This policy is based on:
- Children (Northern Ireland) Order 1995
- Co-operating to Safeguard Children and Young People in Northern Ireland (2017)
- Minimum Standards for Childminding and Daycare for Children under Age 12 (DHSSPSNI)
- The United Nations Convention on the Rights of the Child (UNCRC)
3. Aims
- To protect all children attending our camp from abuse and harm.
- To respond appropriately to any concerns.
- To maintain a safe and child-centred environment.
- To work in partnership with children, parents, and agencies.
4. Designated Safeguarding Officer (DSO)
Name: Rachel McFarlane
Phone: 07739 960079
Email: rachel0684@gmail.com
The DSO is responsible for:
- Managing safeguarding concerns or allegations
- Liaising with parents/carers and statutory agencies
- Ensuring staff and volunteers follow safeguarding procedures
5. Code of Conduct for Staff and Volunteers
- Always act in the best interests of children.
- Never use physical punishment or shout inappropriately.
- Avoid being alone with a child unless necessary.
- Report concerns immediately to the DSO.
- Maintain professional boundaries at all times.
6. Safe Recruitment
We will ensure:
- All staff and volunteers are vetted via AccessNI Enhanced Checks.
- References are obtained and checked.
- Interviews assess safeguarding awareness.
7. Training
All staff and volunteers will:
- Complete safeguarding training appropriate to their role.
- Receive a copy of this safeguarding policy.
- Be required to refresh training every 2 years.
8. Recognising Abuse
All staff are trained to recognise signs of:
- Physical abuse
- Emotional abuse
- Sexual abuse
- Neglect
9. Responding to Concerns
If a child discloses or if abuse is suspected:
- Listen carefully and reassure the child.
- Do not promise confidentiality—explain you must share with the DSO.
- Report the concern to the DSO immediately.
- Record the incident factually and confidentially.
10. Record Keeping
Records of all concerns, disclosures, and referrals will be:
- Factual and dated
- Kept securely and confidentially
- Shared only with appropriate agencies
11. Partnership with Parents
We will:
- Share this policy with parents on registration.
- Encourage open communication about any concerns.
- Inform parents of any incidents involving their child (unless doing so risks harm).
12. Whistleblowing
Staff are encouraged to raise concerns about:
- The behaviour of colleagues
- Poor practice
- Policy breaches
Concerns can be reported confidentially to the DSO or relevant Trust contact.
13. Contact Details for Referrals
Local Health and Social Care Trust Gateway Team (Child Protection):